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Principal Msg


Notice Board

Students Union

1. Functions of the College Union :      
            The College Union shall remain the sole tribune of the students union inside Emarti Devi Women’s College. Its functions are :
         (a)      to organize discussion on General, Cultural, Academic, International, National and regional problems.
         (b)      to organize debates.
         (c)      to invite eminent persons to address the Union and :
         (d)      to take such other activities as proposed by the Union and approved by the principal.


2. Membership of the Union : 
Every regular student of the +3 degree is a member of the union and is eligible for election to any of its offices. No one whose name is not on the rolls the of College can be a member of the Union.


3. Member of the Staff : 
The meeting of the Union shall be opened to all members of the staff who, if they so desire can taken part in the proceedings of the meeting.


4. The Executive Committee : 
There shall be executive committee of the College Union consisting of the following :
(a)        The President
(b)        The Vice-President
(c)        The Secretary
(d)        The Asst. Secretary
Three student members be elected one from each of the classes form 1st year +3 Degree to 3rd year +3 degree class as student representatives to the College Union.


5.         Functions of the Executive Committee : 
(a)      The functions of the executive Committee shall be :
(i)       to draw the programme of union activities for the same academic session,
(ii)      to adopt the union budget for the session.
(iii)     to undertake such other activities as per the constitution.
(b)      (i)       An ordinary meeting of the Executive Committee may be called by the Secretary in consultation with the President and Advisor Notice of such a meeting with date, time, place and agenda shall be given to members at least 48 hours prior to the meeting.
(ii)      An extra ordinary meeting of the Executive Committee can also be convened by the  president in the absence of the Secretary with the consent of the Principal / Advisor. (iii)       A meeting of the Executive Committee shall be presided over by the President, or in her absence by the Vice President, or in the absence of both by any member of the Committee elected at the meeting , such election being conducted by the advisor.
(iv)     No meeting of the Executive Committee be conducted without the Advisor.
(v)      Fifty percent of the members of the Executive Committee shall constitute the quorum.
(vi)     the minutes of the meeting shall be maintained by the Secretary and a copy thereof shall be communicated to the principal through the Advisor within two days.


6.         The Advisor : 
(a)     There shall be an Adviser and a number of Associate Advisers appointed by the Principal from among the members of the teaching staff.
(b)     The advisor and the Associate Advisor shall be present at the meetings of the Executive and ordinary meetings of the Union. They will assist by helpful suggestion, whenever necessary in the proper conduct of the meetings. The President may refer to the advisor any rule for interpretation and the decision of the Advisor, when so referred to shall be final.
(c)     The Advisor and the Associate Advisors may at any time, during a meeting at the request of the president explain the scope and effect of a motion or amendment.
(d)     The Advisor may, if she is unable to be present at the meeting, request the senior most Associate Adviser to take her place. She shall discharge all the functions of Adviser.


7.         The President : 
Only the students of +3 3rd year and +3 2nd year class are eligible to stand for the president ship of the Union. The President shall preside over all ordinary meetings of the Union in which she is present and in extra ordinary meetings. She shall be responsible for maintaining order and interpreting the Rules, her ruling shall be considered final except and here she requests the Advisor to give a ruling in each case the ruling of the Adviser shall be considered as final.


8.         The Vice-President : 
The Vice-President must be a member of the Union belonging to +3 1st Year Class. In the absence of the President the Vice-President shall assume all her rights and discharge all her duties.


9.         The Secretary : 
Any member of the +3 Degree class can contest for the Secretary post  of the Union, but one can’t hold this office consecutively or otherwise for two academic session.
(a)      It shall be the duty of the secretary to issue notices for all ordinary and extra - ordinary meetings of the Union Executive Committee. Such  notices, however must be countersigned by the President and the Advisor. 
(b)     The Secretary alone can draw money from the Union fund, from time to time as per the Budget estimates for the session approved by the Executive Committee and the Principal. In case the President and the Secretary do not agree on the drawal and expenditure of money budgeted and approved by the Executive  Committee, the Advisor shall draw the money in consultation with the Principal.
(c)     The Secretary must submit vouchers for money already drawn before applying for fresh advance.
(d)     The Secretary shall record all resolutions of the Executive Committee and get then approved by the Principal before acting on the Resolutions.
(e)     Before the Union office bearers relinquish office mandatory, the Secretary shall call a meeting of the outgoing Executive Committee before May 10 each year and present a statement of expenditure of the money drawn during his tenure of office, which should be notified for all members of the Union after due approval of the Executive Committee.
(f)      The Secretary shall arrange debates, give notice of all meetings, whether annual, ordinary or extra - ordinary.
(g)     The Secretary shall select the subject for debate in consultation with the President and the adviser.


10.        The Assistant Secretary : 
The Assistant Secretary must be a member of the Union belonging to the +3 1st year class. The Assistant Secretary shall assist the Secretary in the discharge of duties and in her absence perform the functions.

RULES FOR ‘WHAT I STAND FOR” MEETING 
(i)      The date of Election is chosen and fixed and notified by the Principal  in each academic session.
(ii)     One / Two days prior to the date of Election, the college organises a meeting, namely “What I stand for” inside the College campus to provide an opportunity to a contestant to speak on what she stands for. All the students and members of the staff of the College are invited to attend the “What I stand for” Meeting”.
(iii)    The under mentioned rules are to be followed in the conduct of the “What I stand for” meeting.
(a)     Principal or his / her nominee shall preside over the meeting.
(b)     Adviser / Associate Advisers, Student’s Union shall explain the procedures of Polling, Voting and Counting. 
(c)     All the contestant except those for the posts of Class representatives shall be invited to the dais one after another in order of names and posts as notified earlier to present their respective action plan / agenda / manifest toes.
(d)     While coming to the dais, no contestant shall take resort to any undignified / indecent behavior.
(e)     Each contestant shall be given 3 minutes time to speak her candidature.
(f)      No mud-slinging, character assassination or personal canalization in any form shall be permitted.
(g)     The president of the meeting reserves the right to ask a candidate to stop at any time during the course of her speech.
(h)     No candidate shall organize a Rally Procession inside the College campus before / during / after the meeting.
(i)      No Candidate / Campaigner shall take any effort to disturb the speech of a contestant by shouting slogans etc.
(j)      No unauthorized person shall be allowed to participate in this meeting in any capacity.


11.     Election : 
(a)     Once in the beginning of each session of such date, as the Principal may decide, Elections shall be held for the different offices of College Union, provided that normal conditions prevail.
(b)     Nominations to such Elections, duly seconded shall reach the Principal in writing three days before the date of election.
(c) (i) Every member of the Union has the right to vote in the Election.
(ii)     No member shall give more than one vote for each post to be filled.
(d)     Elections shall be conducted and votes recorded and tested in such a manner as the Principal shall determine.
(e) (i) The candidate obtaining the largest number of votes shall be declared elected.
(ii)     In case of equality of votes between any two or more candidates the election of the successful candidates shall be determined by lot.
(iii)    All cases of dispute in the election shall be referred to the Principal, who is the final authority in all matters relating to the Union.


Vacancies in Officers : 
(a)     the office bearers shall officiate for the entire session unless they.
(i)      Cease to be students of the college.
(ii)     Voluntarily resign in writing addressed to the Principal.
(b)     An office bearer who fails to discharge her duties properly can be removed by a vote of no confidence expressed by more than 50% of the members of the Union by means of a secret ballot on a date fixed by the Principal for the purpose.
(c)     The office bearers who are students of +3 IInd year and +3 IIIrd year class shall be deemed to have vacated their offices on the first date officially fixed for collection of University Examination fees after submission of final application forms for the respective University Examinations. When the President and the Secretary vacate their offices on the above ground, the Vice-President and the Assistant Secretary shall succeed them respectively as the Acting President and the Acting Secretary automatically.
(d)     Any office falling vacant in spite of these arrangements will be filled by holding a bi-election. The procedure for bi-election will be the same as for the Election at the beginning of the session.
(e)     After the elections are over on such date as the Principal may fix, the annual meeting of the Union shall be held where :
(i)      the outgoing office bearers shall be relieved.
(ii)     the newly elected office-bearers shall be relieved.
13.     The President shall preside over the annual meeting.
14 (a)          An Extra ordinary meeting of the Union may be convened.
(i)      at the Principal’s discretion.
(ii)     on a written requisition addressed to the Principal and signed by not less than two third members of the Union.
(b)              The Principal or any person nominated by her shall preside over any extra ordinary meeting. When this is deemed necessary by the Principal.

Amendment Rules : 
15.     (a)     Amendments to any of these rules shall be considered in the annual meeting of the Union. 
(b)     No amendment will be in order which is not duly seconded and of which a week’s clear notice has not been received.
(c)     An amendment before it becomes effective, must be passed by a majority of two third of the members present at the annual meeting and must receive the approval of the Principal.
(b)      At the commencement of each ordinary meeting the Secretary shall read the minutes of the last ordinary meetings and subsequent meeting, if any of the minutes on being approved by the members present, shall be signed by the President. 
(c)     Every speech shall be relevant to the subject of debate or amendment proposed.

 

Discussion of Amendment : 
20.     (a)     In due course of an ordinary meeting not more than one amendment to the motion under discussion may be brought forward.
(b)     No amendment shall be valid which is not duly seconded in the meeting.
(c)     When an amendment is proposed and seconded members may at their option speak either of the amendment or an original motion.


21.     Votes on Debates : 
(a)     At the conclusion of the debates as soon as the mover of the original motion has exercised or formally waved his right of reply the amendment if any shall first be put to vote if the amendment is carried the motion as amended shall be put to vote.
(b)     All questions in the debate shall be determined by majority of the votes of the members present.
(c)     If the votes are usually divided the President(b)          At the commencement of each ordinary meeting the Secretary shall read the minutes of the last ordinary meetings and subsequent meeting, if any of the minutes on being approved by the members present, shall be signed by the President.
(c)     Every speech shall be relevant to the subject of debate or amendment proposed.


Discussion of Amendment : 
20.(a)     In due course of an ordinary meeting not more than one amendment to the motion under discussion may be brought forward.
(b) No amendment shall be valid which is not duly seconded in the meeting.
(c) When an amendment is proposed and seconded members may at their option speak either of the amendment or an original motion.


21. Votes on Debates : 
(a) At the conclusion of the debates as soon as the mover of the original motion has exercised or formally waved his right of reply the amendment if any shall first be put to vote if the amendment is carried the motion as amended shall be put to vote.
(b) All questions in the debate shall be determined by majority of the votes of the members present.
(c) If the votes are usually divided the President shall decide the question by let.


22. Points of order : 
(a) The Advisor, her Associate or any member may call the President’s attention to a point of order even while a member is speaking but on speech shall be made on such point of order.


23. Discipline : 
(a)     If a member disobeys or disregards any other or ruling of the President or the Adviser or Associate Adviser the President may ask for the member withdraw from the meeting and may report her name to the Principal. If necessary the President may dissolve the meeting.
(b)     In any case not provided for by these rules the Adviser or Associate Adviser shall give ruling as to the procedure on the principles already laid down and his ruling shall be final.


24.     Extra ordinary Meeting : 
(a)     An extra -ordinary meeting of the Union may be convened.
(i)      At the Principal’s discretion.
(ii)     On written request addressed to the Principal and signed by not less than one third members of the Union.
(iii)    Or on the request of the President to the principal.
(b)     The Principal or any person nominated by him shall preside over any extra ordinary meeting when this is deemed necessary by the Principal.


25.  Amendments : 
(a)     The candidate contesting for certain office of the Union or other society may appeal to the Principal in writing for re-check  of counting for a particular booth before the counting result sheet for that booth is handed over to the principal or his nominated office, provided that the candidate has heard of counting.
(b)     All cases of dispute in the Election shall be referred to the Principal who is the final authority in all matters relating to the election.
(c)     The full detailed statement of expenditure of the previous session must be presented at the Annual Meeting called for the purpose of handing over and taking over charge.


26. Additional information about College Union : 
Copy of letter No. 40500 /EYS Date 20.9.83 from Sri P. P. Brahma, I.A.S., Deputy Secretary to Government of Orissa Education Y.S. Department to the Director, Higher Education, Orissa.
Sub : Non Participation of +2 class students in the College Union Election. I am directed to say that the question of participation of the students of +2 classes in the College Union Election for the academic year 2000-01 was considered by Government and it has been decided that these students  should not participate in the College Union Election as they are not registered students of the concerned University. This fact may be brought to the notice of all concerned immediately.